Silverlake 2200 Conference & Event Center attached to Courtyard by Marriott Dallas DFW Airport North/Grapevine
2200 Bass Pro Dr, Grapevine, TX 76051

Hotel info: Book at either the Hilton or Marriott. Both hotels are attached to the Convention Center and include special event pricing. Your reservation includes breakfast.

The per day rate ($149/day) is the same at both hotels, and our special rate is good from Monday, March 9 – Monday, March 16. The reservation links below default to the entire week the rate is good for, so be sure to update your arrival/departure date when booking to only include the nights you will be staying.

Hilton Garden Inn at Silverlake Crossing
2240 Bass Pro Court, Grapevine, TX 76051

Book your Hilton group rate for Lone Star Santa’s Round-Up 2026

Courtyard by Marriott Dallas DFW Airport North/Grapevine
2200 Bass Pro Court, Grapevine, TX 76051

Book your Marriott group rate for Lone Star Santa’s Round-Up 2026

Rachel King

*Schedule Subject to Change

Thursday, March 12 – Cookies & Cocoa Social

During this event the Claus Community will have a chance to mingle and jingle. The Vendor area will also be opened for a very exclusive preview event.

9am- 9pm: Vendor Arrival and Roundup Set Up
3pm- 9pm: Hotel Check in & Roundup Registration
5pm-7pm: Dinner on your own
Hire Santa Welcome Dinner (Contact Hire Santa for more information)
7pm-9pm: Cookies & Cocoa-tail Hour
Vendor Preview

Friday, March 13 – Workshops, Charity project & Dinner

Friday has workshops through out the day focusing on how to better yourself as a member of the Claus Community. We will participate in our chosen service project and hear an elf-tastic Keynote Speaker. Ending the day with dinner and entertainment.

7am – 8:30am: Welcome Breakfast
LSS Executive Board Meeting
8am: Roundup Registration Opens
Vendor Area Opens
8:30am-12:30pm: New Claus Workshop
Seasoned Santa Workshop
Mrs. Claus Workshop
12:30pm-2pm: Lunch
LSS General Session Board Meeting
2ppm-3:30pm: Workshops
3:30pm-6pm: Jingle & Mingle
Hire Santa Reindeer Games
Vendor Time
6pm-8:30pm: Dinner
Vendor Area Closed
8:30pm-10:30:pm: Jingle & Mingle
Vendor Area Open

Saturday, March 14 – Workshops, Networking & Gala

Today is once again a day filled with workshops and networking opportunities. Our final event of the night will be our Gala Dinner featuring the Spirit Award.

7am-8:30am: Breakfast
8am: Roundup Registration Opens
Vendor Area Opens
9am-10am: Workshops
10am-12pm: Service Project
12pm-1pm: Lunch
Keynote Speaker
1pm-2pm: Workshops
2pm-3pm: GVR Cookie Break
Group Photo
3pm-6pm: Jingle & Mingle
6pm-6:30pm: Gala Photos
6:30pm- 9:30pm: Dinner
Vendor Closed
8:30pm-10:30pm: Vendor Area Breakdown
Roundup Breakdown 

Sunday, March 15 – Worship Service & Brunch

Before everyone checks out we invite all in attendance to join us for a wonderful worship service lead by our LSS Chaplains followed by a jinglerific brunch.

9am-10am: LSS Worship Service
Roundup Breakdown
Vendor Breakdown
10am-11a:m: Goodbye Brunch
11am-1pm: Hotel Check Out
Roundup Breakdown
Vendor Breakdown 

Our training team is putting together some great content for the workshops that will be available throughout Roundup. Some of these classes are still being finalized, so they are subject to change and more classes may be added in the near future.

1. New Santa & Mrs. Claus Training- Jim & Karen Flinn
2. Seasoned Santa Workshop- TBA
3. Mrs. Claus Workshop- Brenda Marshall & Toni Hickman & Guests
4. Christmas ASL- TBA
5. Christmas Spanish-TBA
6. Dealing with Tragedy-TBA
7. Christmas Magic- Brenda Marshall
8. How to Work with Reindeer-TBA
9. Wig & Designer Beard 101- Stuart Decon
10. Claus & Other Cultures & Religions- Curtis Smith
11. New Santa Q&A Panel- Workshop Presenters
12. Morgan’s Wonderland Inclusive Santa Training- Morgan’s Staff
13. Claus Wardrobe- Bill Dendy
14. Christmas Traditions Around the World- TBA
15. Puppetry- TBA
16. Claus Photography- TBA